Supplier bills and expensesfor QuickBooks
Record supplier documents with the right vendor, dates, accounts and tax treatment, using direct forms or supported AI document-processing workflows.
Watch the workflow
This recording is temporarily unavailable. Please try again later.
Shared workflow
Create a purchase order for services
Read the steps
- Prepare a supplier order for non-inventory services without introducing a physical goods-receiving step.
This recording is temporarily unavailable. Please try again later.
Shared workflow
Record the bill for an inventory order
Read the steps
- Link the supplier bill to the inventory purchase order and review its lines, amounts and billing progress.
This recording is temporarily unavailable. Please try again later.
US configuration example
Review and allocate inventory bill costs
Read the steps
- Start from the inventory purchase order and open its linked supplier-bill workflow.
- Review the bill's products, quantities and charges, then save the bill before reviewing order differences.
- Apply selected purchase-order cost adjustments. This US example includes sales-tax allocation; existing stock and accounting history stay unchanged.
This recording is temporarily unavailable. Please try again later.
Shared workflow
Record a service bill with Koaila
Read the steps
- Ask Koaila to open the supported bill workflow, then review the service details in the structured form.
This recording is temporarily unavailable. Please try again later.
Shared workflow
Record a supplier bill payment
Read the steps
- Choose the paying account, apply the payment to the bill and verify its paid status. This records the payment in the books.
Keep the supplier document and its accounting together
A bill records what you owe a supplier; an expense records the appropriate purchase transaction in its own context. Choose the correct document type, vendor, dates and account or product references. Supported document processing can assist with extraction and classification, while the saved source attachment remains available for review.
Connect purchasing, tax and payment without merging them
A warehouse receipt and a supplier bill can refer to the same purchase but describe different events. Use the relevant order links and verify billing progress separately from receiving. Country-specific tax and registration-date rules affect reporting, while paying a bill belongs to the payment workflow. This separation makes missing documents and unpaid balances easier to investigate.
What to know before you start
Supplier document numbers belong to the counterparty. Correct tax treatment and registration dates still require review; recording a bill does not authorize a bank payment.
Practical questions
Can AI help record a supplier PDF?
Supported PDFs and images can enter the document-processing workflow. Review the result and any unresolved classification or tax questions.
Does receiving goods mean the bill is already recorded?
No. Receiving and supplier billing are distinct records and progress dimensions.
Continue the workflow
AI invoice and receipt processing
Turn supported invoice, bill and receipt files into an accounting workflow with document extraction, record matching and the original attachment kept with the result.
Goods receiving
Record incoming quantities against the right purchase order, warehouse, bin and tracking details, keeping physical receipt distinct from the supplier invoice.
SEPA credit transfers
Prepare supplier-payment files from eligible open bills, choosing the originator bank, due-date scope and supported European or Italian CBI format.