Supplier bills and expensesfor QuickBooks
Record supplier documents with the right vendor, dates, accounts and tax treatment, using direct forms or supported AI document-processing workflows.
Voir le processus
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Processus partagé
Créer une commande de services
Lire les étapes
- Préparez une commande de services non stockés, sans étape de réception physique de marchandises.
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Processus partagé
Enregistrer la facture d'une commande stockée
Lire les étapes
- Reliez la facture fournisseur à la commande et vérifiez lignes, montants et avancement de la facturation.
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Exemple de configuration américaine
Vérifier et répartir les coûts de la facture
Lire les étapes
- Partez de la commande d'articles stockés et ouvrez le parcours de facture fournisseur associé.
- Vérifiez les articles, quantités et frais, puis enregistrez la facture avant de comparer les écarts.
- Appliquez les ajustements de coût retenus. Cet exemple américain répartit aussi la sales tax; l'historique du stock et des écritures reste inchangé.
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Processus partagé
Enregistrer une facture de services avec Koaila
Lire les étapes
- Demandez à Koaila d'ouvrir le processus de facture, puis vérifiez les services dans le formulaire.
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Processus partagé
Enregistrer le paiement d'un fournisseur
Lire les étapes
- Choisissez le compte payeur, affectez le règlement à la facture et vérifiez le statut payé. Le paiement est enregistré en comptabilité.
Keep the supplier document and its accounting together
A bill records what you owe a supplier; an expense records the appropriate purchase transaction in its own context. Choose the correct document type, vendor, dates and account or product references. Supported document processing can assist with extraction and classification, while the saved source attachment remains available for review.
Connect purchasing, tax and payment without merging them
A warehouse receipt and a supplier bill can refer to the same purchase but describe different events. Use the relevant order links and verify billing progress separately from receiving. Country-specific tax and registration-date rules affect reporting, while paying a bill belongs to the payment workflow. This separation makes missing documents and unpaid balances easier to investigate.
What to know before you start
Supplier document numbers belong to the counterparty. Correct tax treatment and registration dates still require review; recording a bill does not authorize a bank payment.
Practical questions
Can AI help record a supplier PDF?
Supported PDFs and images can enter the document-processing workflow. Review the result and any unresolved classification or tax questions.
Does receiving goods mean the bill is already recorded?
No. Receiving and supplier billing are distinct records and progress dimensions.
Continue the workflow
AI invoice and receipt processing
Turn supported invoice, bill and receipt files into an accounting workflow with document extraction, record matching and the original attachment kept with the result.
Goods receiving
Record incoming quantities against the right purchase order, warehouse, bin and tracking details, keeping physical receipt distinct from the supplier invoice.
SEPA credit transfers
Prepare supplier-payment files from eligible open bills, choosing the originator bank, due-date scope and supported European or Italian CBI format.