Supplier bills and expensesfor QuickBooks
Record supplier documents with the right vendor, dates, accounts and tax treatment, using direct forms or supported AI document-processing workflows.
Ver el flujo de trabajo
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Flujo compartido
Crear un pedido de compra de servicios
Leer los pasos
- Prepara un pedido al proveedor de servicios sin inventario, sin añadir una recepción física de mercancías.
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Flujo compartido
Registrar la factura del pedido de inventario
Leer los pasos
- Vincula la factura del proveedor al pedido de inventario y revisa líneas, importes y avance de facturación.
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Ejemplo de configuración de EE. UU.
Revisar y distribuir los costes de la factura
Leer los pasos
- Parte del pedido de compra de inventario y abre el flujo de la factura de proveedor vinculada.
- Revisa productos, cantidades y cargos; guarda la factura antes de revisar las diferencias con el pedido.
- Aplica los ajustes de coste seleccionados al pedido. El ejemplo de EE. UU. incluye sales tax; el historial de stock y contabilidad no cambia.
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Flujo compartido
Registrar una factura de servicios con Koaila
Leer los pasos
- Pide a Koaila que abra el flujo de la factura y revisa los servicios en el formulario estructurado.
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Flujo compartido
Registrar el pago de una factura de proveedor
Leer los pasos
- Elige la cuenta de pago, aplica el importe a la factura y verifica el estado pagado. El pago queda registrado en la contabilidad.
Keep the supplier document and its accounting together
A bill records what you owe a supplier; an expense records the appropriate purchase transaction in its own context. Choose the correct document type, vendor, dates and account or product references. Supported document processing can assist with extraction and classification, while the saved source attachment remains available for review.
Connect purchasing, tax and payment without merging them
A warehouse receipt and a supplier bill can refer to the same purchase but describe different events. Use the relevant order links and verify billing progress separately from receiving. Country-specific tax and registration-date rules affect reporting, while paying a bill belongs to the payment workflow. This separation makes missing documents and unpaid balances easier to investigate.
What to know before you start
Supplier document numbers belong to the counterparty. Correct tax treatment and registration dates still require review; recording a bill does not authorize a bank payment.
Practical questions
Can AI help record a supplier PDF?
Supported PDFs and images can enter the document-processing workflow. Review the result and any unresolved classification or tax questions.
Does receiving goods mean the bill is already recorded?
No. Receiving and supplier billing are distinct records and progress dimensions.
Continue the workflow
AI invoice and receipt processing
Turn supported invoice, bill and receipt files into an accounting workflow with document extraction, record matching and the original attachment kept with the result.
Goods receiving
Record incoming quantities against the right purchase order, warehouse, bin and tracking details, keeping physical receipt distinct from the supplier invoice.
SEPA credit transfers
Prepare supplier-payment files from eligible open bills, choosing the originator bank, due-date scope and supported European or Italian CBI format.