Inventory purchase ordersfor QuickBooks
Order inventory from suppliers, keep expected quantities and dates visible, and distinguish what has been received from what has been billed.
Ver el flujo de trabajo
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Flujo compartido
Crear un producto de inventario comprado
Leer los pasos
- Configura la identidad, los datos de compra y el stock del artículo para abastecerte del proveedor.
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Flujo compartido
Imprimir un documento comercial
Leer los pasos
- Abre un documento guardado, usa la acción de impresión y revisa el PDF generado. Este ejemplo imprime un pedido de venta.
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Flujo compartido
Crear un pedido de compra de inventario
Leer los pasos
- Elige el proveedor y los artículos, revisa cantidades y precios y confirma el pedido de compra.
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Flujo compartido
Crear un pedido de compra de servicios
Leer los pasos
- Prepara un pedido al proveedor de servicios sin inventario, sin añadir una recepción física de mercancías.
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Flujo compartido
Recibir un pedido de compra de inventario
Leer los pasos
- Registra las cantidades recibidas físicamente contra el pedido, separando la recepción de la factura del proveedor.
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Flujo compartido
Registrar la factura del pedido de inventario
Leer los pasos
- Vincula la factura del proveedor al pedido de inventario y revisa líneas, importes y avance de facturación.
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Ejemplo de configuración de EE. UU.
Revisar y distribuir los costes de la factura
Leer los pasos
- Parte del pedido de compra de inventario y abre el flujo de la factura de proveedor vinculada.
- Revisa productos, cantidades y cargos; guarda la factura antes de revisar las diferencias con el pedido.
- Aplica los ajustes de coste seleccionados al pedido. El ejemplo de EE. UU. incluye sales tax; el historial de stock y contabilidad no cambia.
Give purchasing an operational starting point
Prepare a supplier order with the products, purchase units, quantities and agreed prices. The expected date helps the team understand incoming supply without treating an open order as stock already on hand. Place the order when its commercial details are ready, then follow subsequent receipts and supplier bills through the linked workflow.
Keep receipt and billing progress separate
Partial deliveries should not look like a completed purchase. Received quantities and open quantities reflect the enabled receipts linked to the order. Billing progress is a separate companion state, so a fully delivered order can still show that invoicing is outstanding. Used lines and placed-order header fields have protections against rewriting completed work.
What to know before you start
A purchase order does not add stock or prove that a supplier bill exists. Receive goods and record the financial document through their respective workflows.
Practical questions
Can one order have several deliveries?
Yes. Linked receipts build the receiving totals, allowing partial fulfillment while the remaining quantity stays open.
Can I print or email the purchase order?
Supported document actions produce a branded purchase-order PDF, with supplier and company information and the applicable delivery details.
Continue the workflow
Goods receiving
Record incoming quantities against the right purchase order, warehouse, bin and tracking details, keeping physical receipt distinct from the supplier invoice.
Supplier bills and expenses
Record supplier documents with the right vendor, dates, accounts and tax treatment, using direct forms or supported AI document-processing workflows.
Stock shortages and replenishment planning
Compare stock, sales and manufacturing demand, incoming purchases and configured buffers to identify products that need purchasing or production attention.