Inventory purchase ordersfor QuickBooks
Order inventory from suppliers, keep expected quantities and dates visible, and distinguish what has been received from what has been billed.
Voir le processus
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Processus partagé
Créer un article stocké acheté
Lire les étapes
- Définissez l'article, ses données d'achat et son stock pour l'approvisionnement auprès d'un fournisseur.
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Processus partagé
Imprimer un document commercial
Lire les étapes
- Ouvrez un document enregistré, lancez l'impression et vérifiez le PDF généré. Cet exemple utilise une commande client.
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Processus partagé
Créer une commande d'articles stockés
Lire les étapes
- Choisissez le fournisseur et les articles, vérifiez quantités et prix, puis confirmez la commande.
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Processus partagé
Créer une commande de services
Lire les étapes
- Préparez une commande de services non stockés, sans étape de réception physique de marchandises.
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Processus partagé
Réceptionner une commande fournisseur
Lire les étapes
- Enregistrez les quantités réellement reçues sur la commande, indépendamment de la facture fournisseur.
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Processus partagé
Enregistrer la facture d'une commande stockée
Lire les étapes
- Reliez la facture fournisseur à la commande et vérifiez lignes, montants et avancement de la facturation.
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Exemple de configuration américaine
Vérifier et répartir les coûts de la facture
Lire les étapes
- Partez de la commande d'articles stockés et ouvrez le parcours de facture fournisseur associé.
- Vérifiez les articles, quantités et frais, puis enregistrez la facture avant de comparer les écarts.
- Appliquez les ajustements de coût retenus. Cet exemple américain répartit aussi la sales tax; l'historique du stock et des écritures reste inchangé.
Give purchasing an operational starting point
Prepare a supplier order with the products, purchase units, quantities and agreed prices. The expected date helps the team understand incoming supply without treating an open order as stock already on hand. Place the order when its commercial details are ready, then follow subsequent receipts and supplier bills through the linked workflow.
Keep receipt and billing progress separate
Partial deliveries should not look like a completed purchase. Received quantities and open quantities reflect the enabled receipts linked to the order. Billing progress is a separate companion state, so a fully delivered order can still show that invoicing is outstanding. Used lines and placed-order header fields have protections against rewriting completed work.
What to know before you start
A purchase order does not add stock or prove that a supplier bill exists. Receive goods and record the financial document through their respective workflows.
Practical questions
Can one order have several deliveries?
Yes. Linked receipts build the receiving totals, allowing partial fulfillment while the remaining quantity stays open.
Can I print or email the purchase order?
Supported document actions produce a branded purchase-order PDF, with supplier and company information and the applicable delivery details.
Continue the workflow
Goods receiving
Record incoming quantities against the right purchase order, warehouse, bin and tracking details, keeping physical receipt distinct from the supplier invoice.
Supplier bills and expenses
Record supplier documents with the right vendor, dates, accounts and tax treatment, using direct forms or supported AI document-processing workflows.
Stock shortages and replenishment planning
Compare stock, sales and manufacturing demand, incoming purchases and configured buffers to identify products that need purchasing or production attention.