Inventory product cataloguefor QuickBooks
Manage stocked products, internal components, purchasing units, tracking choices and costing in an operational catalogue connected to your commercial documents.
Watch the workflow
This recording is temporarily unavailable. Please try again later.
Shared workflow
Create an internal product
Read the steps
- Set up a component for production or internal use without treating it as a normal sale item.
This recording is temporarily unavailable. Please try again later.
US configuration example
Create a service product
Read the steps
- Define a non-stock service and review the commercial and tax settings shown for this US example.
This recording is temporarily unavailable. Please try again later.
Shared workflow
Create a purchased inventory product
Read the steps
- Configure the item's identity, purchasing information and stock settings for supplier-based replenishment.
This recording is temporarily unavailable. Please try again later.
Shared workflow
Create a manufactured inventory product
Read the steps
- Set up a stocked finished product for internal production and review its manufacturing configuration.
This recording is temporarily unavailable. Please try again later.
US configuration example
Review and allocate inventory bill costs
Read the steps
- Start from the inventory purchase order and open its linked supplier-bill workflow.
- Review the bill's products, quantities and charges, then save the bill before reviewing order differences.
- Apply selected purchase-order cost adjustments. This US example includes sales-tax allocation; existing stock and accounting history stay unchanged.
Products for the work you actually do
A warehouse needs more than an invoice description. Inventory products carry the operational identity used by stock, purchasing and manufacturing. Internal components can be purchased, made and consumed without pretending they are customer-facing sales products. A product becomes eligible for sales through its valid finance-product link and required sales configuration.
Find the right product before entering a quantity
Product choices put codes first, descriptions second, with stock and internal-only distinctions appropriate to the workflow. Purchasing and sales descriptions serve different purposes. Configure stock and purchase/make units, tracking and costing deliberately: documents retain their saved identity and conversion history rather than being silently rewritten after a catalogue change.
What to know before you start
An internal product is not sellable until its finance link and sales setup are valid. Used stock identities and valuation history are protected; plan catalogue changes before processing stock.
Practical questions
Can I manufacture a component that I do not sell?
Yes. Active inventory products configured for manufacturing can be used without a customer-facing finance product.
Will a catalogue edit change old documents?
Saved operational documents preserve important product, description, cost and unit snapshots. A current catalogue value is not a substitute for historical evidence.
Continue the workflow
Units of measure and conversions
Work with stock and purchase/make units while preserving the conversion used by each source document, so catalogue edits do not rewrite historical quantities.
Lot and batch tracking
Keep lot identity with receipts, warehouse stock and downstream movements, so batch-specific work does not disappear into a single product total.
Price lists and customer discounts
Set fixed or percentage sales rules with customer and group precedence, currency and quantity context, while preserving the price agreed on an existing order.